1. Introduction

This Privacy Policy applies to the website operated by Future Impact Group ("we," "us," or "our"): https://futureimpact.group (the "Website"). This policy explains how we collect, use, share, and protect information about you when you use our Website and services.

Future Impact Group is committed to protecting your privacy and complying with applicable data protection laws, including the General Data Protection Regulation (GDPR) for users in the European Economic Area.

By using our Website, you acknowledge that you have read and understood this Privacy Policy and consent to our data practices as described herein.

2. Data Controller

Future Impact Group acts as the data controller for the personal information we collect through our Website. You can contact us at:

Email: info@futureimpact.group

3. Information We Collect

3.1 Information You Provide Directly

We collect personal information that you voluntarily provide to us, including:

• Fellowship Applications: Name, email address, educational background, research interests, CV/resume, cover letters, and other information you provide when applying for our part-time fellowship programmes

• Contact Forms: Name, email address, and message content when you contact us through our Website

• Survey Responses: Feedback and responses you provide to surveys or other communications

• Newsletter Subscriptions: Email address and preferences for receiving updates about our work

3.2 Information Collected Automatically

When you visit our Website, we automatically collect certain technical information:

• Web Server Logs: IP address, browser type, operating system, referring website, pages visited, date and time of visits

• Cookies and Similar Technologies: Small text files stored on your device to enhance your browsing experience (see Section 5 for more details)

3.3 Information from Third Parties

We may receive information about you from:

• References provided during the application process

• Partner organisations when you apply for specific projects

• Professional networks and academic institutions for verification purposes

4. How We Use Your Information

We process your personal information for the following purposes:

4.1 Fellowship Programme Administration

• Reviewing and evaluating fellowship applications

• Matching candidates with appropriate research projects

• Facilitating connections between research associates and project leads

• Providing support and mentorship throughout the programme

4.2 Communication and Support

• Responding to your enquiries and providing customer support

• Sending programme updates, opportunities, and relevant research information

• Conducting surveys to improve our services

4.3 Website Operations

• Maintaining and improving our Website functionality

• Analysing usage patterns to enhance user experience

• Ensuring security and preventing fraud

4.4 Research and Impact Measurement

• Tracking programme outcomes and career development of participants

• Conducting research to improve the effectiveness of our programmes

• Sharing aggregate, anonymised data about programme impact

4.5 Other Programmes

• With your consent in an application form, we will share your data with similar programs or other opportunities where you might be a good fit

• We do not control these external programs and are not responsible for their privacy practices

5. Cookies and Tracking Technologies

5.1 Types of Cookies We Use

• Necessary Cookies: Essential for the basic functionality of our Website

• Analytics Cookies: Help us understand how visitors interact with our Website

• Preference Cookies: Remember your settings and preferences

5.2 Cookie Management

You can control cookies through your browser settings. Most browsers automatically accept cookies, but you can modify your browser to refuse cookies or alert you when cookies are being sent. Please note that disabling certain cookies may affect the functionality of our Website.

Session cookies are temporary and disappear when you close your browser. Persistent cookies remain on your device until they expire or you delete them.

6. Legal Bases for Processing (GDPR)

Under GDPR, we process your personal information based on the following legal grounds:

• Consent: When you provide explicit consent, such as subscribing to newsletters

• Contract: To fulfil our obligations under the fellowship programme or other services

• Legitimate Interests: To operate our Website, improve our services, and measure programme impact

• Legal Obligation: To comply with applicable laws and regulations

7. Data Sharing and Disclosure

7.1 When We Share Your Information

We may share your personal information in the following circumstances:

• Project Leads and Partners: With researchers and organisations involved in specific fellowship projects, but only information necessary for project collaboration

• Service Providers: With trusted third-party vendors who assist us in operating our Website and services

• Legal Requirements: When required by law, court order, or government investigation

• Programme Alumni: Anonymised information may be shared to facilitate networking amongst programme participants

7.2 Third-Party Links

Our Website contains links to third-party websites, including Google DeepMind, GovAI, and Global Priorities Institute. We do not control these external sites and are not responsible for their privacy practices. We encourage you to review their privacy policies.

8. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy:

• Application Materials: Retained for the duration of the application cycle and up to 2 years thereafter

• Programme Participant Data: Maintained throughout the programme and for up to 5 years for impact tracking and alumni relations

• Website Analytics: Typically retained for 24 months

• Marketing Communications: Until you unsubscribe or request deletion

9. International Data Transfers

If you are located outside the country where our servers are located, your information may be transferred internationally. We ensure appropriate safeguards are in place, including:

• Using standard contractual clauses approved by data protection authorities

• Partnering only with organisations that provide adequate data protection

10. Your Rights Under GDPR

If you are located in the European Economic Area, you have the following rights:

• Right of Access: Request a copy of the personal information we hold about you

• Right to Rectification: Request correction of inaccurate or incomplete information

• Right to Erasure: Request deletion of your personal information in certain circumstances

• Right to Restrict Processing: Request limitation on how we process your information

• Right to Data Portability: Request transfer of your data in a structured format

• Right to Object: Object to processing based on legitimate interests

• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent

To exercise these rights, contact us at info@futureimpact.group. We hope to respond to your request within two weeks.

11. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest

• Regular security assessments and updates

• Access controls limiting who can view personal information

• Staff training on data protection practices

However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

12. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete such information promptly.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable law. When we make changes, we will:

• Update the "Last Updated" date at the top of this policy

• Notify users of material changes via email or prominent notice on our Website

• Obtain new consent where required by law

Your continued use of our Website after any changes constitutes acceptance of the updated Privacy Policy.

14. Complaints and Concerns

If you have concerns about our data practices, please contact us first at info@futureimpact.group. We are committed to resolving any issues promptly.

If you are not satisfied with our response, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.

15. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Future Impact Group
Email: info@futureimpact.group
LinkedIn: www.linkedin.com/company/future-impact-group

We welcome your feedback and are committed to maintaining the highest standards of data protection and privacy.